Skip to main content

GTD + EN Saved Searches

Saved Searches

If you are going to use EN with GTD, you need to learn how to use saved searches. Here is the reason. Whether you use tags, notebooks, or some combination of the two to organize your notes, you will need to regularly search for a specific set of notes that that will not show up simply by looking at tags.  For example, "@work" brings up everything that has that tag.  Who wants to look at all the @work notes that are incubating and completed?  After I got it set up I started using saved searches for all of  my workflows, I rarely use simple tag searches.

First, go to the article linked below and watch the video. Then review the Search Grammar Article.
First, I set up a set of "triage" type saved searches. They include
  • Notes with no tags                   -tag:*
  • Notes with no !when tag          -tag:.closed -tag:.reference -tag:!*
  • Notes with no @where tag      -tag:!Closed -tag:!Reference -tag:@*
I did not set up a search to find notes without a .who tag. Many of my notes do not have .who, since they are notes that apply directly to .Me.  What these triage saved searches help me do is locate orphan and lost notes. I run these searches as part of my weekly review.

My other tags include:
  • At Work: Looks for notes thatare tagged @work, and are tagged "!1-Next Action" This is the things I must do at work today list.
    • tag:"!1-Next Action" tag:@Work
  • I also have similar saved searches set up for At home
    • tag:"!1-Next Action" tag:@Home 
  • Honey Do list.  This Honey Do search includes @home, .house, not closed, not at my computer, with a priority of !1-Next Action, and .wife. This pulls out everything that is urgent to do when I get home. That way I don't have to search through a bunch of tags to find what I need to do next.  
    • tag:@home -tag:!Closed -tag:@computer -tag:"!4-Someday/Maybe"
  • Finally I have a couple of saved searches for my Daily Review and my Weekly Review. These both pull up a list of notes that may need to be reviewed and are ready to begin or need clarification on the next action.
    • any: tag:"!3-Later" tag:"!Daily" tag:"!2-Waiting For"
    • any: tag:"!3-Later" tag:"!Weekly" tag:"!4-Someday/Maybe"
Using saved searches helps me quickly get through processing and on to next actions. Give them a try. 


Popular posts from this blog

Bajio, Cafe Rio, or Costa Vida?

It is time for the showdown.  Which one is best: Bajio, Cafe Rio, or Costa Vida?  Or is it (as was my opinion) that they are all exactly the same?

I decided to do a taste test.  Six people participated.  Three were salad testers and three were burrito testers.  None of the people who participated have any food judging experience although a couple of them have competed in cooking contests and have a couple of first place finishes to their name.   Each couple went to a different restaurant and picked up a Sweet Pork Salad and an Steak Burrito to go.  We ordered each salad with black beans and their creamy green dressing (whatever they happened to call it).  The steak burritos were ordered enchilada style with black beans. Then we all met at a central location and judged each dish on the following:

Value Score = Weight (oz)/Cost($)
Overall Appeal (visual appeal, aroma, garnish)
Recipe (Cooking, ingredient combination, too moist or dry)
Taste (Flavor combination, Seasoning, Texture)

This …

Sea Arch at Cabo

We just returned from a cruise to the Mexican Riviera.  Great Trip!  I didn't take my good camera, so these pictures were all taken with a Canon A1100IS, then processed in Aperture.

This is the sea arch at the end of the Baja peninsula near Cabo San Lucas

Old Barn

I don't want to be known as the guy who takes pictures of old barns, but I have to admit that I think old barns are cool.  This one is especially cool with a hole in the roof.

There is nothing special about this photo.  It is just a 3 shot photomatix HDR bracketed at +/- 2 stops at F8.  I messed with the saturation, contrast and sharpness a bit.