Skip to main content

GTD + EN: How to get all your "Stuff" into your Evernote Inbox

The secret to making GTD work is to get all of the clutter out of your mind and into your inbox.

The key is for you to act without delay.   When you think of somethign, ask your self one question, "IS IT ACTIONABLE?"  if the answer is yes, then immediately get it into your system and free up your mind.  

How do I handle the clutter in my life?
  • Paper 
    • If I can take a picture of the paper with the document camera in EN, then I do it.  
    • If I have it electronically, then I attach it to the note in EN that describes the next action
    • If I can't attach it or take a picture of it, then I put it in a file folder, grab my label maker and put a label on the tab.  Then file it in my system.  Inside the note that tells me what my next action is, I make myself a reminder that the folder is in the file drawer and what I filed it under.  
    • Bottom line.  Get the paper out of your desk inbox or off of your desk and get it into the system!
  • E-mails
    • Apply the 2 minute rule. If you can answer it and file it within 2 minutes, then DO IT.
    • If it will take you longer than 2 minutes, and it is actionable, then immediately forward it to your EN inbox.  Move the e-mail out of your inbox to a reference folder.  
    • Do this will all of your e-mail accounts.  I do it 2 or 3 times a day.    
  • Use the web clipper
    • I love the Evernote web clipper for Chrome.  It saves me hours of time.  
    • When I see an article I want to read, I simply clip it to Evernote, tag it to read later and shut the web browser.  No more distracted surfing.  
  • Use your iPhone Evernote App. 
    • Post it note.  If you wrote something on a post it note, then use the post it note feature on your Evernote camera.  
    • Take a photo - Take a picture of the "Stuff".  A picture may not be worth 1000 words, but if it is worth 100 words, then that is 100 words I don't have to type  with my thumbs.  
    • Document - I use this feature all the time.  I didn't realize how handy it would be.  Take a picture of the document.  
    • Business cards - This is a premium feature and I thought I wouldn't use it, but now I use it all the time.  I love how quickly it gets the information on the business card into your contacts list.  
    • When all else fails you can type a note into a new note on your phone, computer or tablet. 
    • Use the voice recorder on your phone that is within the New Note screen
    • Tell Siri.  She will remember.  
The key is not to wait, the key is to act.  If the answer to the "Is it actionable?" question is yes, then you must capture it into your system.  Trying to do work outside of your system disturbs your "mind like water" state and makes your mind use valuable brain cells trying to remember things rather than coming up with new ideas.  


Popular posts from this blog

Bajio, Cafe Rio, or Costa Vida?

It is time for the showdown.  Which one is best: Bajio, Cafe Rio, or Costa Vida?  Or is it (as was my opinion) that they are all exactly the same?

I decided to do a taste test.  Six people participated.  Three were salad testers and three were burrito testers.  None of the people who participated have any food judging experience although a couple of them have competed in cooking contests and have a couple of first place finishes to their name.   Each couple went to a different restaurant and picked up a Sweet Pork Salad and an Steak Burrito to go.  We ordered each salad with black beans and their creamy green dressing (whatever they happened to call it).  The steak burritos were ordered enchilada style with black beans. Then we all met at a central location and judged each dish on the following:

Value Score = Weight (oz)/Cost($)
Overall Appeal (visual appeal, aroma, garnish)
Recipe (Cooking, ingredient combination, too moist or dry)
Taste (Flavor combination, Seasoning, Texture)

This …

Sea Arch at Cabo

We just returned from a cruise to the Mexican Riviera.  Great Trip!  I didn't take my good camera, so these pictures were all taken with a Canon A1100IS, then processed in Aperture.

This is the sea arch at the end of the Baja peninsula near Cabo San Lucas

Ponderize John 8:3-11 - A bag of stones

As I thought about the experience of the woman who was "taken in adultery", a thought came to my mind.  What do we have in our personal bag with when we leave our homes each day?  Did the scribes and Pharisees make sure they had a bag of stones with them at the ready just in case there was someone who needed their judgment and punishment?  Do we figuratively fill our pouch with stones so we are ready to meet out our own self-righteous verdicts and penalties?   Let's review the story:
3 And the scribes and Pharisees brought unto him a woman taken in adultery; and when they had set her in the midst,4 They say unto him, Master, this woman was taken in adultery, in the very act.5 Now Moses in the law commanded us, that such should be stoned: but what sayest thou?6 This they said, tempting him, that they might have to accuse him. But Jesus stooped down, and with his finger wrote on the ground, as though he heard them not.7 So when they continued asking him, he lifted up himsel…